Society of Neurocritical Care (Haryana Engineers Federation (HYFEN)-India)

GENERAL BODY

13. ADMINISTRATION: The General Body of the Society will consist of all the members on the roll i.e. Ordinary, life, Institutional, &Honorary members.

14. RIGHTS & DUTIES: The General Body shall hold an Annual General Meeting of the Society within 3months of the end of the official year of the Society which and shall have the following rights and duties:

i) Provide overall guidance to the Managing Committee;

ii) Review the work of the society;

iii) Adoption of minutes of the proceedings of the previous meeting;

iv) Consideration and adoption of the Statement of the audited accounts for the preceding year;

v) Elect the President and the members of the Managing Committee, if due.

vi) Appoint the statutory auditor and review the annual accounts & Balance Sheet.

vii) Any other business specified in the agenda of the Meeting of which notice has been received from any member not later than 7 days before the date of the Meeting.

15. Ten days’ notice shall be given in writing by the Hon. Secretary to members before holding the Annual General Meeting. Such notice shall be accompanied by an agenda of the business to be transacted. Nonreceipt of any notice by any member shall not invalidate a meeting so long as such notice is served by the Society upon any member either personally or by post addressed to his/her latest address recorded in the Society’s Register.

16. A Special Meeting of the General Body shall be convened by the Hon. Secretary:

i) On a resolution to that effect by the Managing Committee, or

ii) On a requisition signed by at least seven of the total number of members on the role of the Society and delivered to the Hon. Secretary, whereupon such meeting shall be held within 6 weeks of the date of receipt of such requisition.

16. A Special Meeting of the General Body shall be convened by the Hon. Secretary:

17. At any General Meeting, whether Annual or Special, the President or in his absence the senior most Vice-President present or in the absence of any Vice-President a Chairman elected at the meeting from among those present, shall preside and shall have a casting or second vote. The person who takes the chair at such meetings shall continue to preside till the end of the meeting despite the election of a new President for the ensuing period.

18. QUORUM: The quorum for meeting of the General Body will be 40% of the total members entitled to vote and present in person, subject to minimum of four members. In case of meeting adjourned for want of quorum, the quorum of adjourned meeting shall not be less than 25% of the total members subject to a minimum of four. Further, in case such meeting is adjourned for a second time for want of the quorum of 25%, the quorum for such adjourned meeting shall be 15% of the members entitled to vote and present in person subject to a minimum of four. The general body shall be competent to transact all business in such adjourned except the consideration of any special resolution. Any special resolution can be passed in such meeting only if at least 25% of the total members of the society are present

20. In case of a Special Meeting of the General Body convened on a requisition the meeting shall be considered dissolved if no quorum is formed within 30 minutes from the scheduled hour of the meeting.

Governing Body:

21. The Governing Body of the Society will consist of Total 7 Office Bearers as under: -

a) President

b) Vice-President

c) General Secretary

d) Treasurer

e) Executive Member

22. ELECTION:

a) All the Members of the Managing Committee will be elected General Body at the General Meeting after every three years.

b) Election for the Managing Committee will be either by unanimous nomination or by holding an election for all posts.

c) The General Body will appoint an election Officer for the purpose of holding elections for different posts of the Managing Committee

d) The governing body will declare the schedule of the elections and appoint the Returning officer conduct of the election and also notify/display a list of members of the General Body entitled to vote at least 45 days prior notice to the holding of the general meeting for conduct of the elections. The governing body shall have also sent notices for holding election of the governing body to all the members conveying the date time & the manner. The information with respects to holding of elections for governing body shall also be sent to district Registrar to appoint an observer if he desires

e) Any objection qua the list of members of the society entitled to vote shall be decided by the Returning officer in consultation with the office bearers of the society. However, the decision of the returning officer shall be final in the event of any difference of opinion. The Returning officer shall thereafter invite nominations to be filed within the period prescribed in the schedule of elections scrutiny and withdrawal of nomination. If any for elections of the office bearers and the executive members of the general body.

POWERS & DUTIES OF THE MANAGING COMMITTEE

23. Without prejudice to the generality of the powers of the Managing Committee above mentioned the Managing Committee shall have the following powers and authorities.

a) To manage the activities of the society for carrying out the objects of the society.

b) To do all acts and things as are thought fit and proper by the Managing Committee to carry out the objects of the Society.

c) To authorize the execution of any documents to be executed by or in favor of the Society.

d) To take any legal proceedings required to be taken in the interest of the Society or to defend any legal proceedings taken against the Society and for that purpose to authorize any member of the Managing Committee to sign and file plaints, written statements, affidavits, petitions and other papers or documents as may be required to be signed and filed in any court of law or other judicial or other authority.

e) To ensure the maintenance of regular accounts and prepare Balance Sheet and Income and Expenditure Account of each year and to get the accounts audited by auditors of the Society.

f) To engage any manager, clerks or other employees and to fix and pay their salaries and other emoluments and to remove them as and when required as per law.

g) To ensure the control and manage all the funds and properties of the Society and create Reserve funds, sinking fund and such other funds as the Managing Committee may think fit and proper.

h) To represent the Society in all matters and generally to do all acts and take all steps and proceedings as will be necessary for the proper management of the Society and carrying out its aims and objects.

i) The Managing Committee shall be entitled to exercise all such powers and to do all such acts and things as the Society is authorized to exercise or to do provided that, the Managing Committee shall not exercise any power or do any act or thing which is contrary to the specific directions or resolutions of the General body of the Society or contrary to or inconsistent with the objects and the Rules and Regulations of the Society.

j) Every question before the Managing Committee will be decided by a majority of the votes of the members present and voting on the question, the member presiding having a second or casting vote in all cases of an equality of votes.

k) All the members of the Managing Committee will be elected by the General Body at the biennial General Meeting.

l) Nomination for election to the Committee which should be duly proposed and seconded by two members of the Society and which should be signed by the member proposed in token of his willingness to serve on the Committee, if elected, should reach the Hon. Secretary at least 5 days before the date of the Annual General Meeting.

m) It will be the duty of outgoing Hon. Secretaries to convene the first meeting of the Managing Committee within 14 days of the date of the General Meeting electing the said Committee.

n) The Committee so elected shall hold office for two years or such period or till another Committee has been duly elected by the General Body.

o) The Managing Committee may co-opt, as associate members to the Committee, not more than 10persons, whether members of the Institute or not, who will be entitled to attend the meetings of the Managing Committee. Any person so co-opted shall cease to be an associate member at the time of the next Annual General Meeting but will be eligible for co-option again.

p) All vacancies in the Managing Committee up to a maximum of five, caused by physical incapacity, death, resignation, or cessation of membership of the Society for any reason whatsoever during the period of office may similarly be filled by co-option by the Managing Committee.

q) The Managing Committee shall have the power to appoint one or more sub-committees from among its own members and/or from among other members of the Society for the purpose of facilitating the working and to assign all or some of its duties and powers to such sub-committees.

24. MEETING: The Managing Committee will meet at least once in three months, or often, if necessary, on being summoned by the Chairman or by the Hon. Secretaries or on a requisition to the Secretaries.

a) Four days' previous notice of a meeting shall be given in writing to all members of the Managing Committee. In urgent cases the Chairman shall have the power to convene a meeting at shorter notice.

b) The President will preside at meetings of the Managing Committee. Should the President be absent, the Vice-President or in his absence any other member elected by the members present will preside over the meetings.

c) The business of the Managing Committee may also be transacted by circulation of papers. Any decision obtained on a circular will be placed before the next meeting of the Managing Committee.

d) If a member of the Managing Committee remains absent for three consecutive ordinary meetings of the Committee without the permission of the Managing Committee, his seat may be declared vacant and the Managing Committee may in such a case fill the vacancy by co-opting any other eligible member.

25.QUORUM: The Quorum of the meetings of the Governing body shall be at least 50 % of the total members of the Governing Body, subject to minimum of 5 members. In case quorum is not present, the meeting shall be adjourned to another date for which a proper notice shall be issued. The member present in the adjourned meeting, subject to a minimum of three members, shall form the quorum for the adjourned meeting The quorum of the Managing Committee will be 5.

26. All books, files, etc. maintained by the Hon. Secretaries and the Hon. Treasurer will be the property of the Society and will be kept as a record.

27. POWER & DUTIES OF THE PRESIDENT

The President shall have the following powers:

a) To ensure that the objectives of the society are pursued and implemented

b) Preside over the meetings of Managing Committee and General Body.

c) Exercise such powers as delegated by the Managing Committee.

d) Appoint clerical staff for which he shall take approval of the managing committee.

e) Be one of the signatories of the cheques with at least one more person as decided terminating committee.

28. POWER & DUTIES OF THE VICE-PRESIDENTS

There shall be two Vice-Presidents of the Society and they shall have the following powers and duties:

a) To ensure that the objectives of the society are pursued and implemented.

b) To exercise such powers as delegated by the managing committee from time to time.

c) In the absence of the President, the senior most Vice-President will be entitled to preside over any general meeting of the Society.

29. POWER & DUTIES OF THE SECRETARY

The Secretary shall have the following powers and duties:

a) To ensure that the objectives of the society are pursued and implemented.

b) To exercise such powers as delegated by the managing committee from time to time.

c) To check and be responsible for the day to day working of the society.

d) Whenever necessary take disciplinary action and if necessary, punish the employees for any misconduct by way of suspension and deduction of pay.

e) Be one of the signatories of the cheques with at least one more person as decided by the managing committee.

f) To keep a correct and up to date list of members of the Society.

g) To make and preserve minutes of every general meeting and of every meeting of the Managing Committee and of its sub-committees in separate books.

h) To issue all notices and to conduct the correspondence etc.

i) Be responsible for the care and custody of the Society's assets.

30. POWER & DUTIES OF THE TREASURER

The Treasurer shall have the following powers and duties:

a) To ensure that the objectives of the society are pursued and implemented.

b) To exercise such powers as delegated by the managing committee from time to time.

c) To Prepare and maintain the accounts of the society.

d) To sign balance sheets and other financial documents.

e) Be one of the signatories of the cheques with at least one more person as decided by the managing committee.

f) To keep accounts of all receipts and disbursements up to date,

g) To collect the dues of the Society and duly to account for all monies received and to pay in the same to the credit of the Society's account in such bank or banks as the Managing Committee may direct.

h) To cause to be prepared and to lay before the Managing Committee at its meeting the accounts of receipts and disbursements during the previous months.

31. POWER & DUTIES OF THE JOINT SECRETARY

The powers and duties of the Joint Secretary shall be as follows:

a) To ensure that the objectives of the society are pursued and implemented.

b) To exercise such powers as delegated by the managing committee from time to time.

c) To assist the secretary.

32. POWER& DUTIES OF THE TECHNICAL DIRECTOR

The powers and duties of the Technical Director shall be as follows:

a) To ensure that the objectives of the society are pursued and implement.

b) To exercise such powers as delegated by the managing committee from time to time.

c) To advise the Managing Committee on the technical aspects i.e. medicines, equipment to be purchased.

d) No medicines or equipment would be purchased without the prior approval of the Technical Director

e) To assist the secretary.

33. FUND OF THE SOCIETY: The society shall collect funds from the following sources:

a) Donations

b) Fees

c) Government Aid

34. BANK ACCOUNT: The banking account or accounts of the Society will stand in the name of the Society or in such name as the Society may hereafter bear.

35. All cheques drawn on behalf of the Society will be signed by any two of the following: The President, throne Hon. Secretary and the Hon. Treasurer or if two office-bearers are not available to sign the cheque any one of the above and by one of the two members of the Managing Committee duly appointed by the Committee in that behalf.

36. SPECIAL PRIVILEGES IN REGARD TO THE FUNDS:

the interest of the Society the following would have the right to sanction funds up to the following limits:

a) PRESIDENT: To authorize an expenditure up to Rs. 1 lacs for carrying out the activities of the society.

b) SECRETARY: To authorize an expenditure up Rs. 50,000/- for carrying out the activities of the society.

c) TREASURER: To authorize an expenditure up to Rs. 25 000/- for carrying out the activities of the society.

37. AUDITING OF ACCOUNTS: The accounts of the Society shall be audited every year by an Auditor appointed by the General Body at the Annual General Meeting. The auditor’s report, together with the remarks, if any of the Managing Committee thereon shall be placed before the next Annual General Meeting. Any vacancy in the office of Auditor occurring during the year will be filled in by the Managing Committee.

38. ALTERATION OF RULES: No new Rule or alteration in the Rules of the Society shall be made unless notice thereof has been given to the members at least 10 days before the meeting and unless it has been carried by a majority of not less than two thirds of the members present at any meeting of the General Body.

39. The Managing Committee shall have power, from time to time, to make and alter bye-laws not inconsistent with these Rules. Such bye-laws must be immediately entered into the official copy of the Rules of the Society which should be open for inspection on request by any member.

40. INDEMNITY : Every officer for the time being of the Society shall be indemnified out of the funds of the Society against all losses and expenses incurred in the discharge of his duties, except such as shall happen through his own willful negligence or default and each one shall be chargeable only for such money as he shall himself actually receive in the discharge of the business of the Society and each one shall be answerable only for his own acts, negligence or defaults arid not for those of any other person nor for the insufficiency of any security or other money payable to the Society nor for any loss or damage which mayhappen in the discharge of his duties unless the same shall happen through his own willful neglect or default.

41. DISSOLUTION: At any time, if it is found that the affairs of the Society cannot be carried on, either because it has survived its usefulness, or because sufficient support is not forthcoming or for any other reason, the Managing Committee may by a majority of three-fourths of its members, recommend the winding up of the Society at its General Meeting specifically called for that purpose. The Society shall not to wound up save by a clear majority of two-thirds of its members present and voting at the Special General Meeting. Should it be decided to wind up as aforesaid, its property shall not be paid to or distributed among its members, but shall be given to some other Society having similar objects or to any charitable Society to be determined by the votes of not less than three-fifths of the members of the Society present at a meeting called for that purpose.

42. These Rules shall come into force and operation with effect from that date of the Annual General Meeting at which they are considered and passed.These byelaws are prepared as per the HRRS Act 2012 if there are any inconsistencies between HRRS Act 2012 and these byelaws then HRRS Act 2012 will be prevail

We the several persons whose names and address are subscribed hereunder, certify the above to be true copy of the byelaws of the society